Annual Meeting agenda 28 May 2013


To all Members of Ellingham, Harbridge & Ibsley Parish Council who are summoned to

the Annual Meeting of Ellingham, Harbridge & Ibsley Parish Council to be held in

Ellingham Church Hall on Tuesday 28 May 2013 at 7.30 pm


1. Apologies

2. Election of Chairman and Vice Chairman

3. Chairman’s Declaration of Acceptance of Office

4. Declarations of interests

5. Appointments of Councillors to represent Ellingham Harbridge & Ibsley Parish Council (circ. current holders 20May)

6. To fix dates and times of the Parish Council and Planning Committee meetings (circ.20May)

7. To elect official signatories to execute official documents on behalf of Ellingham Harbridge & Ibsley Parish Council

8. To confirm the minutes of the meeting on 26 March 2013 and the Annual Parish Meeting on 23 April 2013

9. Chairman’s report on matters arising from 26 March 2013 (not on the agenda)

10. Public Forum

11. Finance:

i. Payment of accounts

ii. Financial report

iii. Election of signatories on bank accounts

iv. Acceptance of audited accounts (circulated 20May13)

v. Decide on how to progress the blackout blind/projector screen to be sited in Ellingham Church Hall

vi. Proposal to hire projector and computer for meetings – Cllr E rrington

vii. Discussion of cost of issuing paper agendas

12. Crime in the Parish:

13. Environmental matters:

i. Footpaths;

ii. Ditches, culverts & overhanging vegetation; request to ask Handyman to clear road-side grips (Cllr Richardson)

14. Community matters:

i. Ellingham Show 10 August 2013 – update

ii. HARAH update

15. Consultation Papers (to approve responses or agree attendees as appropriate): none

16. Outside Bodies:

To approve the Councillor’s circulated reports of meetings attended and to deal with any issues arising:

i. Western Escarpment Conservation Area Steering Group 15Oct12 (circ.19Apr13)-Cllrs Errington & Shand

ii. New Forest Association of Local Councils 11Apr13 (circ.3May13)-unattended

17. County/District matters:

i. Reports from County & District Councillors.

18. Correspondence

Members of the public are invited to attend the Parish Council meeting as observers. There will be an opportunity during the public open forum for questions & suggestions.

N Mackenzie, Clerk