Planning Committee minutes 10 September 2013

10 September 2013

ELLINGHAM, HARBRIDGE & IBSLEY PARISH COUNCIL PLANNING COMMITTEE

Minutes of the meeting held in Ellingham Church Hall on Tuesday 10 September 2013.

Present: Cllr Spark – Chairman Cllr Errington Cllr Burtenshaw Cllr Lane Cllr Shand Cllr Stokes Cllr Webster Cllr Richardson

In attendance Natasha Mackenzie – Clerk

Members of the public (7)

1. Apologies – none

2. Declarations of interest – none

3. Minutes of the last meeting (6 August 2013) 13/125P The minutes of the last Planning Committee meeting on 6 August 2013 were approved and signed as correct.  Proposed by Cllr Richardson, seconded by Cllr Stokes.  All in favour (8).

4. Matters arising. 13/126P 12/95P – TPOs within parish.  There are two sets of plans issued with reference TPO 1094.  The tree team have advised this will be reviewed in due course when staffing resources are available.  Clerk has chased Liz Beckett 9 Sep.  If no response by 16 Sep Clerk will escalate.

13/61P – Ring-barking of trees at Merrihill.  Clerk has raised concerns with the owner by letter and provided contact details for the NPA Tree Team.  Clerk to contact Tree Team to see if owner has been in touch and then contact the owner.

13/76P – Resident request for removal of concrete lamp posts in Cuffnells Close – HCC Highways have confirmed they can be removed and work should be carried out in next few months.

13/91P – Mobile home at Cobley Wood.  Planning application received for the meeting on 8 October.

13/94P – Equestrian activities at Barn 1, Lomer Lane.  The barn being used for livery is still under investigation and the Enforcement Officer is awaiting a meeting with the owner’s agent to discuss a way forward.  Clerk to obtain update before next meeting.

13/101P – Cllr Burtenshaw is drafting a letter to NFDC Enforcement in relation to the length of time cases outstanding.  Clerk to circulate to all.

13/102P – The ragwort on Rockford Green was cleared by Ringwood Angling, but was cut and left on the Green.  Many thanks to Cllr Richardson who helped clear it when alerted to the ragwort by a resident.  Clerk has left many messages with the Treasurer of Ringwood & District Angling Club, Ivan O’Connor, but has not been able to speak with him yet.  Clerk to pursue.

5. Public Forum 13/127P Resident Richard Hordle expressed thanks on behalf of Tom Hordle to the Parish Council for the majority support on his planning application at the previous meeting, which was approved by the NPA last week.

6. Development control and TPO applications. Please note: applications are minuted in the order they were discussed, not as per the agenda. 13/128P NFDC 13/10969 Cross Lanes Farm, Mockbeggar – two-storey rear & side extensions; porch; roof alterations inc. dormers & rooflights.  Cllr Lane explained the location of the property, advising the original application was approved in 2011 (11/97188) and the proposed application has a minor amendment to the previously approved application on the south elevation.

The elevations and photos of the proposed porch were reviewed by the Committee; the floorspace of the porch is estimated as 10sq.ft.  The applicant advised they would like the open porch to provide shelter from the wind and rain, as currently there is no cover, and they designed it to be in keeping with the property.  Cllr Lane informed there would be no impact on neighbouring properties, the materials are in keeping with the existing property and also the NFDC Planning Officer has noted it complies with the CO-H2 policy.  A query as to whether the Planning Officer’s briefing notes for the 2011 application had been inadvertently repeated for the current application was raised, as it was claimed that the floorspace had increased from 10% to 24%.

However, Cllr Lane proposed to recommend permission under option 3.  Seconded by Cllr Richardson, 7 in favour and 1 abstention.

13/129P NPA CONS/13/0600 Sit. either side of the steps opp. 11 & 12 Linford House, Linford – various tree works.  Cllr Shand detailed the location and showed aerial pictures of the two trees proposed to be felled; 1 sycamore and 1 lime.  Whilst the trees are sited outside the boundary of the garden, they are restricting natural light into the flats.  An attending resident explained there is an infestation of bark lice, which thrive in dark, damp places and it is thought the trees could be contributing to this problem.  Cllr Shand showed photos of how close the trees are to the flats, advising one of the trees has a large hole in the trunk.

During the discussion it was established that the trees to the south-west of the flats would not be contributing to the lack of light, sycamores are largely regarded as weeds and lime trees can grow to a huge size.  Cllr Shand expressed her wish to obtain the opinion of the NPA tree officers.  After some further discussion, Cllr Shand proposed to raise no objections and request the Parish Council would appreciate the applicant plant two indigenous trees in place.  Also the Parish Council would like the tree officer to share their thoughts on their decision with the Parish Council.  Seconded by Cllr Richardson, 7 in favour, 1 abstention.

13/130P NPA CONS/13/0610 The Old Post Office, Furze Hill, Fordingbridge – various tree works.  Cllr Stokes explained the location, showing street views and photos of the individual trees within the application.  During the discussion it was established that the trees had not been managed effectively, and this has resulted in several poor specimens with little foliage (ash) or spindly with no limbs on the lower part of the trees (silver birch and goat’s willow) as the trees competed for light in the unmanaged garden.  An oak will have a lower limb removed to balance the tree.   A goat willow (fell) threateningly overhangs the greenhouse and three further goat willows (reduce by 75-80%) have grown over the bank of the stream.  The applicants advised they are planning to plant two suitable ornamental trees within the boundaries of their garden as replacements.

It was agreed by all the proposals would be general good husbandry and Cllr Burtenshaw proposed to raise no objections, seconded by Cllr Lane, all in favour (8).

13/131P NFDC 13/11040 New Barn, Salisbury Road, Ibsley – Single-storey & two-storey rear extensions including juliette balcony; side dormers & rooflights.  Cllr Spark requested Cllr Errington take the Chair for this application.

Cllr Spark explained the location, detailing the property is within the Ibsley Conservation Area and all the proposed works are at the rear.  There is an existing cat slide roof to the rear of the property, a feature the NFDC conservation officer wished to retain. The officer provided sketches of what would be acceptable.  The applicants have taken these wishes on board.  The materials used would match the existing.

Although there is a public footpath to the rear of the property, the house is not visible from there, and there would be no impact on the public view.  The NFDC Planning Officer’s briefing note stated that the increase of internal floorspace would exceed the permitted allowance by 6.8 sq.m.  The applicants voiced their surprise and concerns about this as they had been specifically advised by their architect that the additional floorspace was within the 30% allowance in compliance with policy CO-H2.

After discussion, which included the amount of glazing on the rear elevation, Cllr Spark proposed to recommend permission under option 1 with delegated powers to the NFDC for the following reasons:-

• The Parish Council believe the excess 6.8 sq.m of internal floorspace (subject to measurement and clarification) is a result of the applicants’ willingness to comply with the preference of the conservation officer to retain a cat slide roof as a feature of the property. • The case officer is requested to confer with the applicants as their architect believes the design is within the 30% limit. • The Parish Council request that the permission be conditioned to have appropriate measures to minimise night time light pollution at the rear of the property.

Seconded by Cllr Richardson, all in favour (8).

13/132P NPA TPO/13/0588 Hunters Moon, Highwood Lane, Highwood – work to 3 oaks.  Cllr Burtenshaw explained the location of the property, a rebuild permitted following an appeal of planning application 06/90874 in 2006.  A Tree Preservation Order (TPO) was placed on the oak adjacent to the garage at the time of the planning application for the house and garage.

This application is for two oaks to be crown lifted, as branches are low to the ground, with a third oak to be crown lifted above the garage roof; photos were shown of all three oaks.  The two oaks proposed for crown lifting were agreed by all to be magnificent specimens.

It was established that one of the Parish Council’s comments on application 06/90874 was refusal of the garage for the reason “the welfare of the boundary oak should take precedence over the garage”.  Within the NFDC’s Development Control Committee report it stated under Consultees that “an arboricultural method statement and tree protection plan should be applied”.  Also there are no specific reasons within the current application to justify the proposed works.

Taking into account the above, EHI PC propose to raise objections for the following reasons:- • There is insufficient reasons to justify crown lifting; • Crown lifting could cause an imbalance of the trees; • The two trees with low branches have huge amenity value. • The Applicant was aware of the issues with the tree when they built the Garage.

Seconded by Cllr Stokes, all in favour (8).

13/133P NPA 13/98770 McDonalds, Former site of Little Chef, Picket Post – change of use from A3 (restaurant) to A3/A5 (restaurant & take away); refurbishment of existing restaurant, installation of drive-thru lane and customer order display & canopy.  Cllr Errington summarised the planning history so far: the change of use from A3 (restaurant) to A3/A5 (restaurant and take-away) had been in approved in 2012, however the drive-thru had been refused earlier this year.  Previous concerns of the Parish Council were in relation to the impact on the trees adjacent to the area allocated for the drive-thru; this has been addressed in this application with a full arboricultural survey.  Photos were shown of the trees, some of which have not been managed for many years.  Over 100 trees and shrubs will be worked on, some mature, with the bulk being retained and with some replanting.  A Green Screen mesh fence is to be erected, where ivy is grown on netting fed by hydroponics to result in a ‘living’ fence within a few months.  It is intended that as well as acting as a screen to prevent light pollution spilling out on the New Forest, it would catch any litter.

The subject of McDonalds branded litter was extensively discussed.  The Parish Council’s recommendations were as follows:-

• Litter picking should be performed regularly within the curtilage and immediately outside the site, as advised by the planning agent; • Litter picking should be carried out at the nearby Forest car parks at Picket Post View, Vereley and Vereley Hill; • The francisee should agree to work with the National Park Authority, the Verderers and the Forestry Commission to manage and resolve any litter issues; • The francisee should agree to pay HCC Highways to litter pick 5 miles in each direction of the A31, should there be the existence of their branded litter.

The number of deliveries by a 56ft articulated lorry a week was discussed; 3 deliveries to be made outside of McDonalds peak hours (which are Fri 4-7pm and Sat 12-3pm).  The lorry is to be brought into the car park of the building, and overseen by McDonalds’ staff.

At 9.20pm Cllr Spark proposed to suspend Standing Orders; seconded by Cllr Stokes, all in favour (8).

Cllr Errington proposed to recommend permission under option 1 with delegated powers to the NPA, with the following reasons:- • Litter picking should be performed regularly within the curtilage and immediately outside the site, as advised by the planning agent; • Litter picking should be carried out at the nearby Forest car parks at Picket Post View, Vereley and Vereley Hill; • The francisee should agree to work with the National Park Authority, the Verderers and the Forestry Commission to manage and resolve any litter issues; • The francisee should agree to pay HCC Highways to litter pick 5 miles in each direction of the A31, should there be the existence of their branded litter.

Seconded by Cllr Shand, 7 in favour, 1 abstention.

13/134P NPA 13/98767 McDonalds, Former site of Little Chef, Picket Post – 2x fascia signs (Signs 5 & 19).  Cllr Errington advised that though the white ‘McDonalds’ and yellow ‘M’ signs would now be lower on the roof, the designs are otherwise as per the previous application, with an advised light output of up to 600 candelas per sq.m.  It was felt that the luminance is still too high for the intrinsically dark skies of the New Forest National Park, and agreed that 300 candelas per sq.m would be acceptable.

Cllr Errington proposed to recommend refusal under option 2 with delegated powers to the NPA with the following comment:- • For these two illuminated signs, the Parish Council would accept a lower level of luminance of 300 candelas per sq.m.

Seconded by Cllr Shand, 5 in favour, 1 against and 2 abstentions.  Motion carried.

13/135P NPA 13/98768 McDonalds, Former site of Little Chef, Picket Post – various site signage.  Cllr Errington summarised that this application deals with the signage around the site, illuminated and non-illuminated, advising some of the Parish Council’s previous comments have been taken on board as the signage has reduced by approximately 33% and the illumination by approximately 50%.  According to the ISO calculations, with the existence of a mature live fence the maximum light emissions from the site would be 0.4 candelas per sq.m.

Cllr Errington proposed to recommend permission under option 1 with delegated powers to the NPA with the following condition:- • An assessment of the ISO calculations report is actioned when the installation of all the signs is completed.

Seconded by Cllr Richardson, all in favour (8).

13/136P NPA 13/98834 McDonalds, Former site of Little Chef, Picket Post – installation of freestanding totem sign.  Cllr Errington advised on the previous application the totem was fully lit, and on this proposal the lighting in restricted only to two sections; the ‘M’ at the top of the totem and some other wording lower down the totem.  The siting of the totem has been moved slightly further from the highway than the current former Little Chef totem is located (to within the curtilage of the site), and it will emit significantly less light than the totem for the adjacent fuel filling station.

Cllr Errington proposed to recommend permission under option 1 with delegated powers to the NPA, with the following comment:- • The Parish Council appreciate the efforts made to minimise light pollution and the totem being moved further from the highway to within the curtilage of the site.

Seconded by Cllr Richardson, all in favour (8).

7. Decisions received from NFDC & NPA (circulated prior to agenda approved): 13/137P NPA 13/98616 6 Cuffnells Close, Mockbeggar –granted stc NPA 13/98587 Rockford Farm, Rockford –granted stc NFDC 13/10670 Land of Hucklesbrook North, Salisbury Road; agricultural barn (Agricultural Prior Notification Application)-details not required to be approved NPA 13/98663 Eastfield, New Road, Mockbeggar-refused

8. Appeals & Enforcement (circulated prior to agenda approved): 13/138P NPA EN/13/0098 Rockford House – breach of condition notice issued of Planning Permission 08/92597

The Clerk apologised as this was incorrectly listed on the agenda as Rockford Farm.

13/139P NFDC 13/10917 Harbridge Farm – Cllr Lane will be attending the NFDC Development Control Committee meeting on 11 September to express the opinions of the Parish Council.

9. Correspondence 13/140P The Clerk received today details of an appeal which has been received in relation to the enforcement notice issued to Forest Corner EN/13/0165.  It will be via the Written Representations method and comments should be received by the Planning Inspectorate by 10 October 2013.

10. Other Business 13/141P Cllr Webster advised he had discussed with Jim Day the NFDC’s proposal for the A338 cycle/footpath link up from Ivy lane to the Blashford Lakes permissive paths.  He will send an email to all members, and this will be on the agenda for the Parish Council meeting on 24 September.

13/142P Cllr Stokes advised he has been made aware there are more ancillary buildings sited at Nutwell Wood.  The Clerk advised it is under investigation by NFDC Enforcement and an update is likely by the end of the month.  Any evidence should to be forwarded to the Clerk.

13/143P Cllr Errington showed some photos of the current works to the cattle grid near the Alice Lisle, advising that this would likely take three weeks.  The existing grid had had to be completely dug out and replaced as it had no reinforcement in its base.

Meeting closed at 10.10pm.

The next Planning Committee meeting will be held on Tuesday 8th October 2013 at 7.30pm in Ellingham Church Hall.