Planning Committee minutes 8 October 2013

8 October 2013


Minutes of the meeting held in Ellingham Church Hall on Tuesday 8 October 2013.

Present: Cllr Spark – Chairman Cllr Errington Cllr Burtenshaw Cllr Lane Cllr Shand Cllr Stokes Cllr Webster Cllr Richardson

In attendance Natasha Mackenzie – Clerk

Members of the public (8)

1. Apologies – none

2. Declarations of interest 13/144P Cllr Errington declared a non-pecuniary interest in agenda item 6. NPA 13/98638 Rockford Farm. Cllr Burtenshaw declared non-pecuniary interests in agenda item 6. NPA 13/98861 land of Cherry Oaks and item 8. EN/12/0568 Mockbeggar Lakes. Cllr Stokes declared a non-pecuniary interest in agenda item 6. NFDC 13/11075 Cobley Wood Farm.

3. Minutes of the last meeting (10 September 2013) 13/145P The minutes of the last Planning Committee meeting on 8 September 2013 were approved and signed as correct.  Proposed by Cllr Richardson, seconded by Cllr Webster.  All in favour (8).

4. Matters arising. 13/146P 12/95P – TPOs in Harbridge.  There are two sets of plans issued with reference TPO 1094.  The Tree Team is extremely busy (estimated total of 1,000 tree apps in 2013) and have again advised this will be reviewed in due course when staffing resources are available.

13/61P – Ring-barking to trees at Merrihill.  Owner has advised the Clerk he has been in touch with the NPA Tree team, and has taken their advice and sprayed the trunks with a water-based animal repellent.  Also the offending pony is not in the field any more.

13/76P – Removal of concrete lamp posts in Cuffnells Close – the contractor anticipates the work will be undertaken in November.

13/94P – Equestrian activities at barn in Lomer Lane.  Clerk has requested an update from the Enforcement Officer on 02Oct requesting details of what progress has been made relating to the barn being used for livery. Enforcement officer is on holiday for a month, stand-in officer is looking into.

13/101P – Cllr Burtenshaw is still in process of drafting a letter to NFDC Enforcement in relation to the length of time cases are outstanding, with a suggestion of the production of a quarterly report detailing their progress on outstanding enforcements.  Once completed, Clerk to circulate it to all.

13/102P – Cut ragwort left on Rockford Green by Ringwood Angling.  Cllr Burtenshaw has spoken with the Stillwaters Manager Ben Hutchinson, who has provided contact details for the Chairman of Ringwood Angling and also agreed to co-ordinate joint ragwort pull in 2014.  Clerk to diarise.

5. Public Forum – none.

6. Development control and TPO applications. Please note: applications are minuted in the order they were discussed, not as per the agenda. 13/147P NFDC 13/11075 Cobley Wood Farm, Harbridge Green – retention of mobile home for agricultural worker, 2 polytunnels & storage building; portable cabin.  Cllr Richardson explained the location on local maps, and showed many photos of the site from different places on the access track.  He explained the 6 outbuildings, advising building 1 is the mobile home for which retention for a further 3 years is proposed, and the other buildings 3,4,5,and 6 are retrospective planning applications.

During discussions, the following was established:- – The Farm is not currently at full capacity housing approx. 100 ewes, 12 sows, goats and chickens, and the applicants have no plans to increase stocklevels of the animals at present.  – One polytunnel has no lighting and is used for vegetables; the second one is actually a Canadian Lambing Tunnel.  The material of this tunnel is breathable and both ends are left open to allow ventilation, and it is used for lambing and bringing on young lambs/kids.  There are four fluorescent lights which are used for 3-4 months in the spring lambing season and only when there is someone working in the lambing tunnel.  Concerns were discussed of the light emissions from this tunnel, and the applicants are willing to try to help alleviate residents’ concerns and reduce the light pollution.  Possible actions discussed with the applicants were the installation of dimmer switches, extending the chains of the lights so they are lower to the ground, putting each light on a separate switch and shrouding each light. – Further residents concerns raised were: no height increase of the roof lines to minimise additional visibility of the buildings from Christmas Rose Cottage and the sale of eggs at the farm gate increasing traffic movements.  The applicant confirmed there will be no increase in the roof heights and it is unlikely that eggs will be sold on the gate as they are generally all dispatched to their suppliers.

Cllr Richardson proposed to recommend permission under option 1 with delegated powers to the NFDC with the following reason:- – The applicants take steps to reduce the light pollution from the polytunnels eg. the installation of dimmer switches, extending the chains of the lights so they are lower to the ground, putting each light on a separate switch and shrouding each light.

Seconded by Cllr Spark, all in favour (8).

13/148P NPA 13/98787 Land at Little Pointers Farm, Toms Lane, Linwood – manege; and access track.  Cllr Lane detailed the previous application for the stable block in 2012, reminding members the owner breeds and rides her own ponies for her own personal use.  Cllr Lane detailed on a map where the unlit manege is proposed to be sited.  The agent confirmed the applicant has had issues riding her dressage ponies in the surrounding boggy forest and due to increased traffic (such as cyclists), and she requires the manege for this purpose.  He also reiterated that the facilities are for the private use of the owner, not commercial use.

Several complaints had been received by neighbouring residents; Cllr Lane briefly detailed their concerns such as negative impact on the unspoilt views in this beautiful part of the forest, increased traffic on the gravel track which is maintained by residents, the development being outside the curtilage of the property and on agricultural land, and the existence of planning conditions on the property specifically relating to how it should not be developed any further for commercial use or breeding.

Further concerns by the members were that the land to be used is pasture land, how difficult it is to enforce personal use, and the impact on the neighbours and the forest.  Cllr Spark recapped the comments made on 12/97588 which noted that any future applications to develop this site would not be favourably, such as a manege.

Cllr Lane recommended refusal under option 4 for the following reasons:-

• Referring to the Parish Council’s comments on 12/97588, they specifically stated that EHI PC will not be receptive to any future applications to extend the equestrian facilities in the future, eg a manege; • The manege is sited in pasture land, not within the curtilage of the property; • This application overdevelops the property; • The proposals are in conflict with preserving the Western Escarpment.

Seconded by Cllr Stokes, all in favour.

13/149P NPA CONS/13/0731 Brookside Cottage, Linbrook – various tree works.  Cllr Shand explained the location of the property and detailed the works to each of the six trees.  Five are to be felled, and the ash tree which is dropping braches into the neighbouring property is to be reduced in height by 2.5m and lateral spread by 3m.  The applicant proposes replanting fruit trees, under guidance from the Forestry Commission.

Cllr Shand proposed to raise no objections, seconded by Cllr Richardson, all in favour (8).

13/150P NPA 13/98861 Land of Cherry Oaks, Rockford Common – replacement stable block.  Cllr Burtenshaw detailed the location of the property and the stables, also showing them on a map and photos of the stables.  The owner had built the stables in 1977, and they are now dilapidated and in desperate need of rebuilding.  It has an asbestos roof, woodworm is present and the wood structure triggers severe allergies in one of the owner’s horses.  The new stables would occupy the same footprint, and be constructed of concrete and then rendered, with a pitched, tiled roof.  The colour was of rendering was discussed, and all agreed it should be a muted colour to blend in with the forest landscape.

Cllr Spark proposed to recommend permission under option 1 with delegated powers to the NPA with the following comments:-

• The Parish Council would like the applicant to liaise with the NPA Planning Officer’s to agree a suitable colour of the render which will be sympathetic with the rural landscape; • The Parish Council are please to support this application as it is a replacement outbuilding being rebuilt on the existing footprint.

Seconded by Cllr Webster, all in favour (8).

13/151P NPA 13/98852 Moyles Court School, Rockford – retention of outbuilding as built; boundary wall repairs.  Cllr Errington explained this application is to approve the size reduction in the outbuilding as per application NPA 13/98216 to house the bio-mass boiler.  Cllr Spark declared a non-pecuniary interest in this application, as his wife works at the School.

Cllr Errington showed photos and summarised that when the outbuilding was being built it was established that it did not need to be at the same height across the whole of the building, and it was built with a ‘step down’ in the flat roof height.  It was agreed the reduced height on part of the roof enhances the appearance of the outbuilding.  Photos were also shown of the boundary wall.

Cllr Errington proposed to recommend permission under option 3 for the following reason:- • the reduced height on part of the roof enhances the appearance of the outbuilding.

Seconded by Cllr Stokes, all in favour (8).

13/152P NPA 13/98638 Rockford Farm, Rockford – outbuilding (pigsty) restoration (Application for Listed Building Consent).  Cllr Burtenshaw detailed the location of the pigsty which is a separate building from the house.  The proposal is to refurbish the outbuilding into a games room, laundry room and farm washroom.  It is important this building remains in the landscape as a pigsty and cart shed; all original farm building features are to remain.  Some concerns were discussed relating to whether a change of use application needs to be submitted.  Clerk to raise with the Planning Officer.

Cllr Burtenshaw proposed to recommend permission under option 3 with the following comments:- • EHI PC believe it is important that the use of the pigsty remains incidental to the main dwelling and also feel an application should be submitted for the change of use of this building.

Seconded by Cllr Stokes, 7 in favour, 1 abstention.

At 9.30pm Cllr Spark proposed to suspend Standing Orders; seconded by Cllr Stokes, all in favour (8).

13/153P NPA CONS/13/0755 Bracken Hill, Highwood – various tree works.  Cllr Spark detailed the location and reminded members of the previous owner’s extensive tree application to manage the dense wood.  His opinion is this application is ongoing maintenance by the new owner.

Cllr Burtenshaw proposed to raise no objections.  Seconded by Cllr Richardson, 7 in favour, 1 against.

7. Decisions received from NFDC & NPA (circulated prior to agenda approved): 13/154P NPA TPO/13/0588 Hunters Moon, Highwood Lane, Highwood – granted NPA 13/98648 Broom Copse, Ellingham Drove – temporary permission granted NFDC 13/10822 Blashford Manor, Salisbury Road, Blashford – granted stc NFDC 13/10917 Harbridge Farm, Harbridge – granted by NFDC Planning Committee

8. Appeals & Enforcement (circulated prior to agenda approved): 13/155P EN/12/0568 Mockbeggar Lakes re: unauthorised change of use to commercial fishing lakes – discuss NFDC’s report and determine if response to be made by 14 Oct’13.

Cllr Spark thanked Cllrs Burtenshaw and Webster for their emails and reports that they had circulated to all for consideration before this discussion.  He recapped Cllrs Webster’s email which details his concerns on how the lake had originally been designated for nature conservation and the conflict of how the Management Plan had stated the fish should be removed, and NFDC should be using this plan as a guide for planning applications.  He went on to explain the members are being asked for comments on an Enforcement Briefing report, not on a Lawful Development Certificate for existing use.  It was discussed and agreed that the response to the NFDC should state that the Somerley Estate should be asked to formally submit an application for a Lawful Development Certificate, and the appropriate evidence be submitted to prove it has been fished for more than 10 years.  Also a detailed management plan should be submitted.

Cllr Spark proposed for a response to be made by the Clerk summarising the above, seconded by Cllr Errington.  All in favour (8).

13/156P EN/13/0063 Newlands Farm, Rockford re: untidy site – file closed. EN/13/0165 Forest Corner/Korna re: appeal made against enforcement notice – to be determined by written representations method.

9. Proposal to change how the Planning Committee assesses tree works applications. 13/157P Cllr Burtenshaw proposed trialling one person (Cllr Stokes) to be the liaison with the NPA Tree Team for all tree applications, gain their experts opinions and notify the Planning Committee by email of the outcome to save time discussing them in Committee meetings.  Seconded by Cllr Spark, all in favour (8).

10. Correspondence 13/158P The Clerk had circualted emails advising the four McDonalds applications are to be heard by the NPA Development Control Planning Committee on 15 October.  It was agreed that no-one attend, but the Planning Committee’s comments in relation to litter picking were re-iterated to the NPA members.  Clerk to do.

11. Other Business – none.

Meeting closed at 10.00pm.

The next Planning Committee meeting will be held on Tuesday 12th November 2013 at 7.30pm in Ellingham Church Hall.