Planning Committee Minutes 12 November 2013

12 November 2013


Minutes of the meeting held in Ellingham Church Hall on Tuesday 12 November 2013.

Present: Cllr Spark – Chairman Cllr Errington Cllr Burtenshaw Cllr Lane Cllr Stokes Cllr Webster Cllr Richardson

In attendance Natasha Mackenzie – Clerk

Members of the public (4)

1. Apologies 13/159P Apologies were received by the Clerk from Cllr Shand who is attending the Police Liaison meeting in Fordingbridge.

2. Declarations of interest 13/160P Cllr Errington declared non-pecuniary interest in agenda item 6. NPA 13/98932 Bracken Hill. Cllr Spark declared non-pecuniary interest in agenda item 6. NPA 13/98842 Moyles Court School.

3. Minutes of the last meeting (8 October 2013) 13/161P The minutes of the last Planning Committee meeting on 8 October 2013 were approved and signed as correct.  Proposed by Cllr Webster, seconded by Cllr Lane.  All in favour (7).

4. Matters arising. 13/162P 12/95P – TPOs in Harbridge.  There are two sets of plans issued with reference TPO 1094.  The Tree Team is extremely busy following the recent storm and have again advised this will be reviewed in due course when staffing resources are available.  It was agreed the that Clerk will ask for a date they expect to complete it by, and Cllr Burtenshaw will update the Tree Files with (A) and (B).

13/76P – Removal of concrete lamp posts in Cuffnells Close – the contractor anticipates the work will be undertaken in November.  Clerk to monitor.

13/94P – Equestrian activities at barn in Lomer Lane.  Clerk has again chased for an update from the Enforcement Officer Peter Burridge on 6 November requesting details of what progress has been made relating to the barn being used for livery.  Clerk to ask for a completion by date. 13/101P – Cllr Burtenshaw has drafted a letter to NFDC Enforcement in relation to the length of time cases are outstanding, with a suggestion of the production of a quarterly report detailing their progress on outstanding enforcements.  Clerk to send to David Groom, NFDC.

13/155P EN/12/0568 Mockbeggar Lakes re: unauthorised change of use to commercial fishing lakes – on agenda.

5. Public Forum – none.

6. Development control and TPO applications. Please note: applications are minuted in the order they were discussed, not as per the agenda. 13/163P NPA 13/98842 Moyles Court School, Rockford – replacement of first floor windows; addition of secondary glazing; repair works to wall & replacement guttering to the Old Chapel (Listed Building Consent).  Cllr Errington explained the location and showed many photos of the first floor windows of the Old Chapel property.  These wooden window frames are a 1970s addition to the property, and are in a very bad state of repair, totally rotten.  These will be replaced on the north and southern elevations with factory glazed and finished flush framed casement timber window frames, with some secondary internal glazing will be installed to help keep the building warmer.  There is a structural crack in the wall which will be repaired.  The upvc guttering is to be removed and replaced with cast iron guttering, in keeping with the property.

Cllr Errington proposed to recommend permission under option 3 with the following comment:- – The Parish Council understand there have been several attempts at getting the right window frames to best suit the property, and we welcome these proposals.

Seconded by Cllr Spark, all in favour (8).

13/164P NPA 13/98932 Bracken Hill, Highwood – pool house & swimming pool; bay window; new garage (revised design to pp 12/97550).  Cllr Spark advised Cllr Errington will be the Chairman for this application, as he was presenting it.  Cllr Spark detailed the location, advising this application builds on the already approved application 12/97550.  This application comprises of some fenestration changes and the introduction of an enclosed pool house.

Cllr Spark firstly presented the amendments to the approved garage, sited closest to the west wing of the house.  The approved elevations were shown, then the proposed elevations to establish the amendment.  The proposal is for the installation of an oak framed glass gable and glazing along the southern elevation including French windows, which is to be used as a private showroom for the applicant’s classic cars.  It was established the glazing is to allow additional light into the garage, and to enable the cars to be seen from the west wing of the house.  The gable also mirrors the proposed pool house.  The applicant mentioned he intends to have spotlights on the cars, which concerned the Planning Committee.  It was explained to the applicant how the New Forest National Park is classified as E1-intrinsically dark skies, and the affect of lighting at night which contributes to ‘night glow’.  Therefore, the members strive for all domestic lighting to be minimal, and attenuated by blinds at night.  Concerns were voiced about the glazed gable, and the applicant agreed to install blinds to minimise light pollution at night.

It was also mentioned how the garage and the proposed pool house are becoming dominant structures compared to the house.

Cllr Richardson proposed on the new garage element of the application to recommend permission under option 3 raising concerns about how the light pollution can be minimised.  Seconded by Cllr Spark, only 2 in favour.  Motion not carried.

Cllr Burtenshaw proposed on the new garage element of the application to recommend permission under option 1 with delegated powers to the NPA with the following comments:-

• As discussed with the applicant, the Parish Council would want to see automatic blinds or other measures to mitigate light attenuation to be installed on the southern elevation to minimise light pollution as the property in situated in classification E1-intrinsically dark skies. If the applicant is willing the Parish Council would be very happy to see the gable remain but to be rendered rather than glazed.

Seconded by Cllr Stokes, all in favour (7).  Motion carried.

Cllr Spark presented the details of the proposed pool house, which will be a brand new structure.  Concerns were raised over two trees which will need to be felled, however it was established they are both poor specimens and would not be missed (and there are approx. 900 trees over the 9 acre plot).

The applicant confirmed this site had been chosen as it is easily accessible from the house and it is on the west side of the property to benefit from the sun.  Concerns were voiced on the massing of the building, and the extent of the glazing to the pool house.  It was established that there are no neighbours overlooking the property, and due to the contours of the land, the house is on a higher level .

Looking at the proposed elevations of the pool house, the members were unhappy with the level of glazing in the gable, and also the proposed glazed ridge on both the east and the west elevations of the roof.  It was explained again to the applicant the concerns of the light pollution spilling from this proposed structure at night, increased with the reflection of the pool.

Cllr Stokes proposed on the proposed pool house element of the application to recommend refusal under option 4 raising concerns about excessive light pollution and the look of the elevated gable.  No seconder.  Motion not carried.

Cllr Lane proposed on the proposed pool house element of the application to recommend refusal under option 2 with delegated powers to the NPA with the following comments:-

• The Parish Council have great concern on the high level of glazing of the proposed pool house and wish to minimise the impact of light pollution when used after dark, as the property in situated in classification E1-intrinsically dark skies. The council did discuss with the applicant if he would consider removing the glazing from the gables. • It would be looked upon more favourably if the ridge was unglazed and both the north and south gables were reduced to a height below the ridge to mirror the garage.

Seconded by Cllr Burtenshaw, 6 in favour, 1 against.  Motion carried.

Cllr Spark took back the Chair.

13/165P NFDC 13/11250 Blashford Lakes Study Centre, Ellingham Drove – various works.  Cllr Lane advised she had met with Jim Day of the Blashford Lakes Study Centre, and he had described the Study Centre as a project between Hampshire & Isle of Wight Trust (HIOWWT) and the land owners Sembcorp and Wessex Water.

Cllr Lane showed many photos of the proposed track to be surfaced in Tarmac, from the bend in the lane approaching the Visitor Centre stopping approx. 30ft short of the Visitor Centre, where the parking area immediately in front of the Visitor Centre will remain as hoggin.  A coach park adjacent to a currently tarmac-ed track will be resurfaced in tarmac.  Concerns were raised over the proposed installation of a ‘sleeping policeman’ on the newly resurfaced track to minimise speeding, and whether this would allow suitable access to disabled visitors, and those not travelling by car.  It was suggested that a 10mph speed limit be imposed on the track.

A dipping pond will be created on the eastern part of the surfaced path, which runs adjacent to the eastern shore of Ellingham Lake and loops around to the western shore of Ivy Lake, allowing visitors to explore the area on a circular path.  Along this path there will be some nettle and bramble clearance in order to site 8 large wooden sculptures of local creatures, such as a badger, grass snake, roe deer and kingfisher.  A wooden boardwalk will be extended at the southern point of the body of water (Ivy Pond) nestled between the two lakes to enhance the visitors’ experiences.

The members were in favour of the proposed works, however concerns were discussed that this is a missed opportunity to improve access from the Ringwood cycle path which could link to the Blashford Lakes via the permissive path entrance just north of Ivy Lane.  It is documented in the Core Statement of the Blashford Lakes Management Plan to attempt to encourage visitors to travel to the Lakes other than by car, and the Parish Council feel that an opportunity to greatly improve access from the south has been missed in this application.

Cllr Lane recommended permission under option 3 with the following comment:-

• It is documented in the Core Statement of the Blashford Lakes Management Plan to attempt to encourage visitors to travel to the Lakes other than by car, and the Parish Council feel that an opportunity to greatly improve access from the south has been missed in this application.

Seconded by Cllr Stokes, all in favour (7).

13/166P NPA CONS/13/0873 Furze Field, Highwood Lane, Highwood – various tree works.  Cllr Stokes showed photos of the 160ft Monterey Pine which is sited approx. 80m from the house, advising the tree is showing concerning signs of disease and it has been struck by lightning.  The applicant is proposing to fell the tree, leaving up to 12ft of the stump standing in order to allow insect life to inhabit it.

Cllr Stokes proposed to raise no objections, seconded by Cllr Lane, all in favour (7).

7. Decisions received from NFDC & NPA (circulated prior to agenda approved): 13/167P NFDC 13/10969 Cross Lanes Farm, Mockbeggar – granted stc NFDC 13/11040 New Barn, Salisbury Road, Ibsley – granted stc NFDC 13/10862 Land of Hucklesbrook North, Salisbury Road – application withdrawn NPA 13/98767, 98768, 98770 & 98834 McDonalds, Former site of Little Chef, Picket Post – granted stc NPA 13/98852 Moyles Court School, Rockford – granted stc

13/168P A member raised concerns on some fencing work which has taken place recently at the southern boundary of land at Hucklesbrook, parallel to Ibsley Drove, where it appears a large enclosure has been created.  Clerk to notify the NFDC Enforcement Team.

9.30pm – Cllr Spark proposed to suspend Standing Orders to allow the meeting to continue, seconded by Cllr Webster, all in favour (7).

8. Appeals & Enforcement (circulated prior to agenda approved): 13/169P EN/12/0568 Mockbeggar Lakes re: unauthorised change of use to commercial fishing lakes – discuss response received from NFDC.

Cllr Spark read out the email response from Chris Elliot, where he states the NFDC are not in possession of enough information to make a final judgement on this case, and they are asking the Somerley Estate and any others who would have regularly visited and observed the site to advise them of their records or observations, between 2004 and 2011.  It was agreed by all the members that the Clerk should establish firstly whether an application for a Lawful Development Certificate for existing use is to be sought from the Somerley Estate, and secondly clarification on ‘recreational’ and ‘commercial’ fishing.  Clerk to action.

9. Correspondence 13/170P EN/13/0339 Nutwell Wood, Bleak Hill – the Enforcement Officer has advised there is a new owner at the site, and she is to meet with her to discuss her intention regarding the site.

13/171P NPA 13/98787 Land at Little Pointers, Linwood – Cllr Richardson agreed to attend the NPA Planning Committee on Tuesday 19 November to put forward the Parish Council’s reasons behind our recommendation.  Clerk to advise NPA.

13/172P Greg Meakin, Headmaster Moyles Court School has extended an invitation for the members of the Parish Council to visit the school to view completed reception room and boiler house.  At present, due to everyone’s high level of commitments, it was agreed the Clerk will attend.  Clerk to arrange.

10. Other Business 13/173P The Clerk advised the work to be carried out at Mockbeggar clearing the ditches will be delayed, as it was deemed unsafe for the workers with the high level of water.  Clerk to reschedule for the Spring.  Cllr Burtenshaw to liaise with Newlands Farm to dig their ditches.

13/174P It was advised it is likely to be some time before a decision is issued on the Forest Corner appeal.

13/175P Hockeys Farm shop has a new owner who is planning to turn it onto more of a village shop.

13/174P The Clerk advised she will circulate a draft of the forthcoming newsletter, which is due to go out in December.

Meeting closed at 9.45pm.

The next Planning Committee meeting will be held on Tuesday 10th December 2013 at 7.30pm in Ellingham Church Hall.